What Paper Processes Cost Contractors
Construction project managers are no strangers to the tedious paperwork involved in commercial construction. However, what contractors may not be aware of, is that it could be costing you more than your patience, it could be costing your firm serious money. Not to worry, there is a better way! Construction software like TRUE allows users to now complete key reports more quickly and digitally from anywhere. TRUE’s companion app TRUE Field even allows field users to create daily reports and capture weather data from their mobile device for real-time documentation. TRUE Field also gives users the ability to capture photos and mark them up within the app. The application simply walks users through completing the various elements of a daily report so field crews can submit them quickly and painlessly without pesky paper or extra trips to the office.
Let’s just say it, “Paper isn’t cheap”. Most offices, order paper by ream and the cost of those reams vary based on quality, but a single ream can cost you between $8-$16. With the average office using about twenty reams of paper each year, per person. If you crunch the numbers, a firm with fifteen employees using the cheapest paper available is spending at least $2,400 extra dollars are paper alone. This doesn’t include the cost of a taxes, shipping and handling, the printers or the ink.
One of the reasons that paperwork is such a pain point is because it often has to be done more than once. Reports are often scribbled illegibly on a crumpled piece of paper that must be rewritten in the office or transcribed by office staff. Between the time to transport field notes and reports between job sites and the office, and the time to rewrite or transcribe documentation, data entry and filing firms are wasting hours when important reports and documentation can be entered into the system directly from the field and reviewed by office staff in real-time.
Over the last ten years, construction law suits have been on the rise. This is no surprise given the tremendous amount of paperwork that is shuffled along during a commercial construction project. When a construction firm does not have the proper mechanisms in place to keep the mountains of paperwork organized, miscommunications and missed information, contractors leave themselves open to litigation. By taking all of that paper digital, firms are having to use construction management software to create and store important documents as well as monitor the project closely to make sure the project is on the right track. The documentation and attention to detail alone will help reduce the number of law suits your firm will face.