Kosmas Simplifies HR Functions
In an industry where “time is money”, by simply improving the efficiency of HR processes, small to medium sized businesses can cut cost significantly. Kosmas is able to speed up these processes, while eliminating errors to improve the bottom-line. When it comes to human resources, there are a multitude of factors to consider from hiring and training to payroll and benefits.
Does your office staff waste valuable time fumbling through mountains of files and records in order to obtain specific information for clients, employees or contractors? Kosmas allows organizations to scrap their paper-based processes for a system that will save valuable space, time, and money. By switching to a digital system, firms can eliminate paper records; eradicating the need for extensive filing systems and large storage areas, thus saving money on rent and utilities. When records are kept in a digital system, it becomes much easier to organize and recall needed information. HR personnel will no longer have to spend time filling out paper-forms, filing employees’ documents or searching through files to answer questions and make changes. With information easy to enter and available in a central database, HR professionals have more time to devote to tasks that will truly benefit the organization.
Companies must be able to monitor employees and their employment. In Kosmas, organizations can track applicants from perspective hire through onboarding and performance reviews. The HR module allows employers to track an applicant from the submission of their resume all the way through the hiring process, including; an applicant’s screening statuses and all jobs they have applied for. Once an applicant is hired the record can then be transferred into the personnel module to easily complete new hire paperwork and other onboarding. This record stays with the employee through their employment so you can also track any changes to an employee’s job, rate of pay and performance.
Time Clock & Payroll
Employers can also use the time card module to help supervisors review and edit their employees’ time cards. From here, managers can add or delete time cards as wells as review details like whether the worker was on the job site at the time of the punch. With the ability to also edit the details of the punch like time and date. The Kosmas Time feature helps employees to punch in and out of work, track meals, travel and breaks with a simple mechanism that allows employees to be paid more accurately. Employees can also record any time off request or attendance excuses necessary to fulfill organization specific HR requirements and keep administrative staff well-informed.
Organizations can also Kosmas to fulfill all of your payroll needs or integrate with your external provider. By following a simple twelve step process, Kosmas is a foolproof, proven method of accomplishing accuracy and efficiency.
Performance management can be altered from a once-a-year grueling review process to a daily or weekly feedback session in which managers truly find out how an employee is progressing and use the information to effectively develop the employee. HR systems make it easy to obtain performance feedback from a variety of sources so that a more realistic and rounded view of the employee is seen. With this information, managers can more effectively develop employees by giving specific advice and suggesting training systems that will be of the greatest benefit.
Scheduling is also a take that often falls on administrative staff. Luckily, in Kosmas, organizations can generate schedules by assigning crew members, subcontractors, equipment and tools to a project in advance. By doing this, employers can plan who and what is needed for a job, in the correct quantities. Kosmas also sends notifications of the schedule and set required training. Crews will know specifically what they’re doing, where they’re doing it, and which specific items they need. From the overview screen, you will easily see how your labor is allocated across all scheduled jobs.
Companies invest large sums of money in their equipment because of this, business owners and operations managers must be aware of when gear is issued to employees, whether it is a mobile device, company vehicle or machinery. In Kosmas, organizations can track each item, serial number and any additional pieces of relevant information about the gear and who it is assigned to. This way your organization will have a real-time snapshot of where your equipment is. No more wondering if a terminated employee walked off with expensive, company-owned equipment.
No longer will schedulers have to reference employee’s certification files when creating schedules. Within Kosmas, organizations can make sure specialty equipment, vehicles, rentals, and projects are not operated or worked on without proper certifications. You can also create training records to ensure safety precautions are taken when needed. Each employee will have a record with their trainings and the system will alert a manager when they have scheduled a team member to do something they are not certified to do. The system can also generate alerts for when certifications, insurance and registrations are up to be renewed.
Kosmas also makes it possible for employers or managers to share information across the entire organization with one click. If employee self-service options are in place, this information may be accessed from anywhere at any time. This can eliminate inconsistencies when sharing information regarding procedural changes and other company news.
When operating a business, there are endless tasks to manage in order to run your business successfully. DocuWrx takes the guess work out of project and business management by simplifying and streamlining day-to-day workflows. To find out more about how DocuWrx can help better your business, visit www.docuwrx.com/solutions/.