Become a Better Project Manager Today
As a new digital and collaborative workplace emerges, it is transforming the way work is done, meaning that employers are demanding a wider range of skills from their employees. Because of the evolving nature of business, employees need to adapt in order to be successful. One aspect of that change is the fact that everyone must develop basic project management skills. While employers can assist their teams with project management by utilizing DocuWrx’s Kosmas Software Solution; individuals can improve their project management skills on their own right now! DocuWrx has compiled a quick list of simple ways to become a more effective project manager.
Understand the Project
It is imperative that everyone involved in a project has a full understanding of the project goals, who the client is, what resources are required and how long will the project take to complete. If leadership establishes a timeline that is not realistic and does not leave cushion for unexpected delays, teams will push back and begin question the project. When your team has a big picture idea of the project and what the success metrics are, they are able to focus on their objectives and what it takes to accomplish the team’s overall goals.
If you see something that isn’t working properly, or does not meet your organization’s standards, take the initiative to fix it. Develop a realistic plan to solve the pressing issues your team currently faces and utilize the appropriate resources to correct the situation. One of the best ways to create a motivating work environment is to engage and empower your employees. Do this by inviting employees to become a part of your vision. Empower them to be a force of change. Ask them to develop solutions to problems and give them a role and the responsibility for implementing the solutions. Every day you have the opportunity to be a hero to your team, whether you take it or not is up to you!
In any business, there are endless moving parts that require constant attention from various parties. Some organizations are still relying on a paper system, using files and spreadsheets to keep track of key aspects of a project. In these cases, it is nearly impossible to keep accurate records and monitor a project in real-time. Project management software was developed for that exact reason to keep a team’s responsibilities and work process streamlined and easy to follow. Unfortunately, software can’t do everything; successful project managers know how to strategize, implement and how to use software as a tool and use it to facilitate next steps and action items, keep track of important details, and monitor statuses of specific tasks. Project managers must know how to prioritize and tailor their strategy as challenges arise.
Be Assertive & Confident
Nothing is worse than a project manager who is passive and sits back, hoping obstacles will go away on their own. Anyone can see that is not an effective way to conduct business; the moment a project manager becomes aware of a problem, that is when it should be addressed. It is easy to get overzealous and want to take charge of the situation instantly. Before you take action, take a moment and reach out to all parties involved; engage them in an honest conversation about that happened. You cannot act without the facts and this will give you a better understanding of the problem from your team. You assembled your team, they are your biggest champions if you assert yourself as a competent and fair leader.
Hold Your Team Accountable
Effective project managers understand that a team cannot be productive unless each member is able to work autonomously. Once the plan has been set in place, give your team the freedom to make decisions in their area of expertise, and support those decisions. Set clear expectations before your project even starts and hold your team accountable for specific deliverables and outcomes. When assigning tasks to individual members, think about each person’s development areas and devise ways to challenge them and keep them engaged. Your team will be more motivated and productive if members are fully utilized and able to actively contribute to both individual and team goals.
Always Look Out for Your Team
Make it clear to your team that mistakes are discouraged but tolerated. Facilitate an environment of open communication and let your people know that your door is always open. Failures and setbacks are inevitable, however, it is essential to avoid the blame game and take responsibility for your role as the team’s leader. Supporting your team during trying times, will prove to them that you trust and respect them; this will also allow you to earn their trust and respect in return.
By taking these easy steps, you will be well on your way to improving your team’s perception of you as a project manager and improve efficiency! If your team could use some extra help with project management, you can download a free version of Kosmas on www.kosmasone.com.