Avoid Falling into Construction Communication Chaos
Construction communication errors can range from simple typos to costly misunderstandings that can put your entire project in jeopardy. According to OSHA overall construction site errors and accidents have declined in the last decade, however, they still credits a large portion of the remaining issues in the construction to communication errors. The good news is that there is a solution to these communication problems, construction software. We have put together a list of a few way contractor software, like TRUE, can help you cut down on construction communication chaos.
The Trickle Down Effect
Change orders are a common occurrence on construction projects, getting shuffled around from person to person, it is no surprise that they can be a huge source of construction communication errors on a construction job. As change orders make their way through the job site, each person along the way presents a new point of potential error. When handling paperwork like this smudges, dirt, and misplacements can make a document difficult to read or can leave it open to interpretation. Was that new measurement 5 feet or 5 meters? A small difference like this can result in big problems for your construction project. Luckily, with contractor software, change orders and other paperwork are much more streamlined and easy to process. When changes are made, the solution updates the order with the necessary changes and the information is instantly available to office and field employees within the solution. Field crews can rely on the software tools instead of their memories, phone calls, or easily misplaced paperwork. No more fumbled papers or guessing what something said. All you and your crew have to do is log in, check the facts, and get on with the work.
Breaking Down Language Barriers
Language barriers are quite common in today’s world and can come in many forms. With the immigrant workforce growing, new talent joining the industry, and the increase in governing regulations there is more room for communication error than ever before. Maybe you have employees whose native language is not English. Maybe there is an employee who is new to the industry and doesn’t know construction lingo yet or they might just need help understanding an abbreviation or code they are unaware of. With construction software, these communication obstacles are history. In TRUE, each user is able to set their preferred language, users can reference any notes related to a project for clarification, with photos and videos adding further explanation.
The latest industry reports show that almost half of construction companies are choosing to transition from paper to reporting software. This is great news because people add the element of human error. By utilizing automated project management software it is far less likely that the same mistakes made by office staff will be made using software.
When a construction project is moving along productively, it may be because they are using a software tool that allows project stakeholders insight into all aspects and progress of a project. For example, daily reports, although often a source of headaches for project managers, they are essential for proper site preparation, material allocation, hiring, accounting, and project planning. These are some of the areas where massive mistakes can arise. Construction technology makes reporting fast and easy. Simply check on any aspect of the project, at anytime from anywhere with no delay. When stakeholders want specifics, they’re a few clicks away and ready to be shared.
Communication errors are bad enough when they occur within your organization, but when they go beyond your team, it can lead to disaster. If an error in planning or paperwork makes its way to a state agency, federal regulator, or other governing organization, even the smallest oversight can compromise your entire project. By adopting a construction software tool, like TRUE, you can keep a detailed record of information and activity history, so any authority can quickly see evidence of exactly what happened on any of your job sites at any time. When a miscommunication starts to grow into a larger dispute, your firm can quickly defuse the situation before it gets out of control by providing accurate documentation.
Staying on Schedule
One of the worst mistakes your company can make is missing project deadlines; which is why the scheduling module within TRUE Contractor Software really makes a world of difference on for construction project managers. Because of the program’s real-time updates, management can keep their finger on the pulse of their projects; management knows instantly whether a project is on track to hit certain milestones. TRUE makes the schedule totally transparent, which is a welcomed improved from using old-school paper processes for construction project management. Instead of relying on vague guesses, everyone can rely on a robust solution to provide all the tools you need to keep a project running smoothly, on schedule, and without unnecessary complications.
Interested in learning more about how construction technology can help you take your business to the next level and improve construction communication? Try a free 14-day demo of TRUE by clicking here.