GC

Subcontractor

Field Service

Home Builder

Manufacturing

Custom Solutions

 

DocuWrx

844-DOCUWRX

DocuWrx is a premiere FileMaker developer. Our flagship solution, Kosmas, is an end-to-end vertical market solution for the construction industry. DocuWrx also creates first class custom business solutions for many different industries including hospitality, retail, property management, healthcare, manufacturing, and many more. If you are looking for a custom solution for for your business or are interested in Kosmas, inquire below.

Custom Kosmas

Home Builder

Residential Builder Solution

Scheduling

Using advanced labor scheduling features including Gantt charting, keep track of deadlines, contractors, and meetings. Your schedule is viewable on any device and notifications are automatically sent so everyone’s on the same page.

Projects

Change Orders, Job-site Progress by area, Punch Lists, Labor Tracking, Work-in-Process Report, closing documents and more.

Subcontractors

Your contractors can see the schedule, receive automated notifications, upload pictures, download drawings, and submit pay requests via a web portal. Keep track of pre-qualified subs and easily handle your invitation to bid process.
Build Homes Faster
Owners
Putting together a house is tough. From deciding what type of roof, to selecting fixtures, we make it simple for you and your customers alike.
Web Portal
Select Products
View Progress
Track Paperwork
Gantt Chart
Pictures

Builders
Many parties are involved when building a house. We can help you organize your contractors, the paperwork, and keep you on schedule.
Subcontractors
Change Orders
Warranties
Documents
Scheduling
Punch List

Workflow

1. Meet with Customer

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Schedule a meeting and receive a reminder to meet with the customer to discuss all the important details.  Store notes, photos, drawings, documents and more, attaching them to the project or account within Kosmas. With set user access control, anyone from accountants to subcontractors are able to view individual records when needed.

 

 

2. Pre-Construction

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Working with the given information, you can begin to create a budget to be tracked by Kosmas throughout the build. Invite subcontractors to bid, track their responses, and assign subcontractors to the project. Easily create a schedule of values, and use Gantt charting capabilities to schedule work and allocate resources. Safely store other pre-construction documents relating to permits, inspections, testing, insurance, bonding, terms and more.

3. Begin Construction

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As construction proceeds, track committed purchases and subcontractor payments while viewing your schedule milestones on a Gantt chart. Staff can fill out time cards on-site and update job progress from a mobile device.  See exactly what you’ve spent per job and up-to-date actual labor hours at anytime.  Issue work tickets, store pictures of progress, and track any change orders.

4. Update Customers During Construction

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Of course customers need to be in the loop as well. Set up a username and password for the client to log into your included web portal. Here a customer will only see what you allow them, on their schedule without disrupting yours. Customers can view progress, documents, pictures, make product selections, and upload documents you need directly into Kosmas.

5. Ongoing Home Build

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Adapting to challenges along the way is nothing new. View and adjust your schedule as needed, and let everyone involved know of the changes with a single click. Create and issue change orders, and adjust the budget accordingly. Monitor all expenses such as field purchases, purchase orders, labor and more. Get a real-time snapshot of actual completion compared to financial completion.

6. Home Completion

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The build is done, and it’s time to wrap up the last details. Kosmas helps you painlessly create punch lists for contractors, complete and gather any other important closeout documents, and issue final payments. With Terabytes of storage included, store as-builds, warranty information and other important documents for quick and easy access when you need it.

 

 

 

 


All-in-One Solution
  • Accounting
  • CRM
  • Web Portal
  • Documents
  • Email Capture
  • Field Purchases
  • Gantt Chart
  • Invoicing
  • Photos
  • Planning
  • Procurement
  • Projects
  • Punch List
  • Scheduling
  • Subcontracting
  • Warranties
  • Time Clock
  • All Features
Use Kosmas anywhere, anytime, on any device.

Web, phone, tablet, office, or at home.

Billed Annually

A Home Builder's Foundation

Manage multiple home builds at the same time, keep your customers in the loop, and manage your subcontractors using one solution.

Configure
Implementation Assistance
  • WE’LL SET YOU UP AND TRANSFER YOUR DATA

Are your projects logged on a spreadsheet? Your personnel pay rates in QuickBooks and their contact information on paper in the file cabinet? Are you trying to run your work schedule on Google Calendar or on a whiteboard? Are your events easily viewable by your office manager? When are your invoices due? How about submitting pay applications to your GCs? Can you access project documents from your phone anywhere you are? How much money did you make last month? Do you know or have to wait for financial information?

We’ve been there and can help.

We’re data experts. We can clean-up and transfer your data into Kosmas from spreadsheets, other database software and even paper. Once everything is in Kosmas, we’ll help you go from walking to sprinting. You’ll wonder how you ever ran your business without Kosmas in the first place. Imagine having everything at your fingertips and knowing you have complete control over your entire operation.

Homeowner's Web Portal
  • Keep the homeowner informed on the progress of the project

Are your clients as informed as they would like to be? Are you getting the right feedback to fit their needs, satisfy demands, and meet deadlines? The Kosmas web portal is designed to give outsiders a glimpse of your production, progress, work orders, documents and images, and project schedules. Using your own logo and company name, provide homeowners, general contractors, or your subcontractors a username and password to login and review the specific records you decide to make available for their review. We give you the control to withhold any information you desire, while also granting access to make changes and download content for their own use.

Clients can login to check orders, upload documents, modify their account billing address, and pay outstanding invoices. Subcontractors can review their schedule as it relates to other events and deadlines. Regardless of your specific needs for use, the Web Portal is available to all Home Builder clients to improve customer satisfaction and increase project efficiency.

Subcontractor Management
  • Organizing Work Flow for Every Project

As a General Contractor, micromanaging various subcontractors can prove to be demanding. Kosmas is designed to soothe these pain points and turn your past weakness into an organizational strength. Indicate various roles fulfilled by subcontractors to simplify your bidding. Schedule phases of work to be completed with dependent relationships, allowing you to plan accordingly for delays and mitigate down time. Record and verify job-site progress as you create punch lists. When a subcontractor reaches a progress milestone, Kosmas keeps it simple by allowing you to cut a check using your own (compatible) printer.

Similarly, Kosmas Home Builder for Subcontractors will provide all of the same features and functions from a different perspective. Managing project progress with timekeeping records will assure you’ll never blow another budget. Submit pay requests to your General Contractor as soon as you’ve reached the production milestones agreed upon, and even reference your submittals and email captured conversations when you’re being pressured on a tight deadline.