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Custom Solutions

 

DocuWrx

844-DOCUWRX

DocuWrx is a premiere FileMaker developer. Our flagship solution, Kosmas, is an end-to-end vertical market solution for the construction industry. DocuWrx also creates first class custom business solutions for many different industries including hospitality, retail, property management, healthcare, manufacturing, and many more. If you are looking for a custom solution for for your business or are interested in Kosmas, inquire below.

Custom Kosmas

Specialty Contractor

The only All-in-One solution on the market designed specifically for subcontractors

Scheduling

Simplify complex scheduling issues with auto-assignment, email and text field notifications, dispatch mapping, certification tracking and more.

Project Management

Change Orders, RFIs, RFQs, Submittals, Transmittals, Lien Releases, Pay Requests, Labor Tracking, SOV, WIP Report and more.

Construction Accounting

Integrates with QuickBooks Enterprise / Premier / Pro / Online, Xero, or use our own easy-to-use Kosmas Accounting solution.
All-in-One Solution

Phase 1: Bid Management

  • Sales (CRM)
  • Quotes
  • Campaigns
  • Bids
  • Estimates
Keep track of your project opportunities, receive notifications when to follow-up on leads, build complex estimates with adds/deducts for your sales quotes and bid multiple general contractors for the same project with alerts when bid packages are due. Includes full CRM and assists you with lead generation.

Phase 2: Pre-Construction (PreCon)

  • Submittals
  • RFIs
  • RFQs
  • POs
  • Products
  • Checklists
  • SOVs
Simplify the submittal process with unified document storage, deadline notifications and cover sheet generation. View RFI logs, generate transmittals, store documents, track notices to owners, and lien releases. Subcontractors can view updated specifications and drawings online and use FieldWire to collaborate on markups.

Phase 3: Resource Planning

  • HR
  • Equipment
  • Personnel
  • Vehicles
  • Tools
  • Rentals
Know where your tools are, who’s driving your vehicles, when maintenance is due, receive notifications when rentals are due, and track all of your personnel's PTO, evaluations, certifications and issued gear. View and plan everything on an easy to use field scheduling calendar.

Phase 4: Production (IMS)

  • Work Orders
  • Deliveries
  • Inventory
  • Finished Goods
  • Facilities
Know when deliveries are arriving and shipping out, track inventory in multiple facilities with barcodes and QR codes, monitor the progress of finished goods being fabricated. Keep track of employee time spent on each cost center by activity code for later analysis.

Phase 5: Field Scheduling (WFM)

  • Time Clock
  • Scheduling
  • Dispatching
  • Reports
  • Photos
  • Training
Use GPS enabled time clocks, automatically calculate Davis-Bacon Act prevailing wages, dispatch resources via mapping tools, complete digital safety reports, capture job-site photos linked to specific areas, and ensure crews meet training requirements for each project.

Phase 6: Project Management

  • Change Orders
  • Gantt Charting
  • Lien Releases
  • Progress
  • Transmittals
Keep up-to-date with real-time job-site progress by activity by area. Generate auto-labor reports including time clock data. View punch lists by area and ensure project milestones are met on Gantt charts. Track and create Change Orders, Transmittals and handle Lien Releases with ease.

Phase 7: Billing & Payroll

  • Pay Requests
  • Prevailing Wages
  • Payroll
  • Invoices
  • Point of Sale
Create Pay Requests based on a SOV including retainage calculations. Calculate prevailing wages, complex overtime rules, travel pay, per diem and job-cost everything to the correct activity code for Payroll. Store and review Vendor Invoices (Bills) with your team, easily collect payment via credit cards and print checks.

Phase 8: Accounting

  • Accounting
  • Job Costing
  • Transactions
  • Cost Codes
  • Divisions
Use our integrated job-costing based Accounting system or integrate with any version of QuickBooks or Xero. Write checks, store check images, and automatically reconcile your bank and credit card accounts. Capture receipts using a phone, job-cost POs, Invoices, Payroll and more by Cost Codes and Divisions.

Security

  • Audit Logging
  • User Access Control
  • Cloud Security
  • Storage Encryption
Grant or deny access for each user with over 1500 permissions. Restrict users from seeing specific records or even entire modules. Kosmas creates an audit log of every change made anywhere too. With AES 256bit encryption both in transit and at rest, your data is secure.
Roles
Many people wear different hats as part of their job. While keeping the ability to use all available features, Kosmas makes it easy to filter down to the features you need to use, based on the role you take for that minute. Switching roles is as easy as a single click.
Executive
Executive
Cover every angle such as accounting, projects, HR, bids and sales, along with everything else to oversee, review, and analyze the overall big-picture of every job you’re responsible for.
Sales
Sales
Essentials such as CRM application, estimates, quotes and orders, invoices and point of sale payment processing and more to turn leads into profit.
Operations
Operations
For all the behind-the-scenes action, from project reporting to payroll, from administration to HR, and everything in between, this role has access to the vital functions to grease the wheels.
Project Manager
Project Manager
Manage a project from top to bottom, set up jobs and schedules, manage change orders, submittals, transmittals and RFIs, view progress completion and WIP reporting, just to name a few.
Superintendent
Superintendent
Your eyes in the field on the job site, use Kosmas to help juggle contractors, scheduling work, and update job-site progress. Have seamless communication between the field and the office.
Field Worker
Field Worker
Access everything you need from contact information, assigned projects, and schedules to uploading job site pictures, field purchases, and more to get things done in the field.
Use Kosmas anywhere, anytime, on any device.

Web, phone, tablet, office, or at home.

Billed Annually

All-in-One Solution

Specialty Contractors are multifaceted and need a robust solution to handle everything from the office, in their fabrication shop, and in the field. Stay connected and be more productive using one solution.

Configure
Experienced Construction Subcontractors
  • Veteran owned with commercial construction background

We learned our lessons running a multi-million dollar commercial subcontracting firm and have since then, applied our knowledge to hundreds of others. We’ve had the same problems as you and have learned the hard way how to fix them. We’ve dealt with overly complicated and expensive Sage integrations, tried to use QuickBooks when it wasn’t capable enough and stumbled through legacy software like Foundation Accounting. We’ve used old school MYOB, and various estimation tools and take-off software that sometimes worked but usually didn’t. We’ve programmed CNC machines, dealt with on-premise servers, email issues, digital document storage and internet bandwidth limitations.

We’ve been there, done that and know how painful it is. Instead of going through the same learning process we’ve had, we can help you avoid it.

We’ll show you the best economical way of integrating your workflows and software. Kosmas was designed to work well to run your entire business, not just a part of it. It’s the best tool available for everyone on your team to stay on the same page and ensure the work gets done right and on time.

Implementation Assistance
  • WE’LL SET YOU UP AND TRANSFER YOUR DATA

Are your projects logged on a spreadsheet? Your personnel pay rates in QuickBooks and their contact information on paper in the file cabinet? Are you trying to run your work schedule on Google Calendar or on a whiteboard? Are your events easily viewable by your office manager? When are your invoices due? How about submitting pay applications to your GCs? Can you access project documents from your phone anywhere you are? How much money did you make last month? Do you know or have to wait for financial information?

We’ve been there and can help.

We’re data experts. We can clean-up and transfer your data into Kosmas from spreadsheets, other database software and even paper. Once everything is in Kosmas, we’ll help you go from walking to sprinting. You’ll wonder how you ever ran your business without Kosmas in the first place. Imagine having everything at your fingertips and knowing you have complete control over your entire operation.

Custom Solution Development
  • TACKLE UNIQUE BUSINESS WORK FLOW PROCESSES

Every business has a unique way of how they do things. Yours included. That’s your competitive advantage. It’s what gives you a leg up over your competition. We understand that and embrace it. We’ll fine tune Kosmas and add custom features just for you to match your existing business processes.

You’ll have all the advantages of “off-the-shelf” software such as low cost and frequent updates, while having all the benefits of custom tailored software such as proprietary workflows and automation. From integration with your website, connections with other database software, controlling machines in your shop, or developing something completely new based on your needs. The smart staff at DocuWrx has you covered.